Chichester Board of Selectmen
SELECTMEN’S MINUTES
June 22, 2004
PRESENT: Chairman Colbert, Selectman MacCleery and Administrator Lisa Stevens
Selectman DeBold was excused due to illness.
Chairman Colbert opened the meeting at 7:00pm.
SUBJECT: Department Heads
PRESENT: Mike Paveglio, Dave Paveglio and David Kenneally
FD - The generator is all wired. Deputy Paveglio inquired as to the status of the fuel bid. The Board informed the group that the SAU bid, which Chichester participated in this year, only supplies #2 fuel oil. The Selectmen are in the process of preparing a bid for propane. The generator will require a separate propane tank.
BI – Mr. Paveglio is still gathering information from surrounding towns regarding permits and fee schedules. To date, there is no response from Mr. Merullo regarding a building permit for Map 3, Lot 25B.
HWY – Mr. Kenneally has just received two copies of the cost proposal from CLD for the Webster Mills Bridge Project. Mr. Kenneally asked the Board to review it and formulate a list of options for the project.
The BCEP Solid Waste Facility has inquired about receiving assistance from the highway department with grading at the facility. The Board would like to check on the insurance liability before granting this request.
A discussion was held regarding incidents during a storm when power lines and trees are down as to what department is responsible for the scene. The electric companies are responsible; however, the fire department usually responds and remains on scene because live power lines that are down are considered to be a life safety issue. All departments need to respond collectively and not become complacent.
Chairman Colbert inquired about insurance on the recent excavator rental. Mr. Kenneally informed the Board that insurance was covered under the company that owned the excavator, Chappell Tractor. Chairman Colbert relayed to Mr. Kenneally that he would be required to provide a certificate of insurance for himself should he start hiring out the excavator work with his excavator.
Selectman MacCleery stated his opinion that using small trucks to haul material to the shed to stockpile it, was not cost effective. Discussion followed on Mr. Kenneally’s justification of how he manages this procedure. Selectman MacCleery realizes he cannot tell the Road Agent how to spend his budget, but wanted his opinion on the record.
Selectman MacCleery informed the Road Agent that the guardrails on the timber bridge need repair.
SUBJECT: Permitting Process
PRESENT: Tracy Scott, Andrea Deachman, David Paveglio, David Kenneally and Mike Paveglio
The purpose of this meeting was a planning session to brainstorm ideas to improve the flow of communications between departments and review the permits and fees in place. The Road Agent submitted a draft of a revised driveway permit for review. Dave Paveglio, Building Inspector, has several forms and applications he is working with. Establishing an application would provide the town with a lot more information than we are currently receiving. The fees for permits are substantially lower than the surrounding towns and towns with similar population. The Planning Board Chairman, Tracy Scott, had developed a checklist to be used for each case that came before the Planning Board. It was not an idea that was embraced previously and never became procedure. Tracy will work with Andrea on
updating the form. A date was set for July 2, 2004, for Andrea and Lisa to work on compiling all the information gathered.
The Selectmen signed the appointment form from Central New Hampshire Regional Planning Commission, for Tracy Scott and Stan Brehm as representatives from Chichester.
The Planning Board, or their designee, is responsible per RSA to issue driveway permits. The Board of Selectmen recommended to Chairman Scott, that the Planning Board take action to formally appoint the Road Agent as their designee.
SUBJECT: Legal Updates
PRESENT: Chairman Colbert, Selectman MacCleery, Administrator Stevens
Motion by Chairman Colbert and seconded by Selectman MacCleery to enter into non-public session pursuant to RSA 91-A: 3, II (e) to discuss pending litigation, at 9:40pm. All were in favor.
Motion Chairman Colbert and seconded by Selectman MacCleery to come out of non-public session at 10:00pm. All were in favor.
No votes were taken, this was discussion only.
Motion Chairman Colbert and seconded by Selectman MacCleery to seal the minutes of the non-public session as divulgence would likely render ineffective the proposed action.
The Selectmen instructed Lisa to inform town counsel the result of this discussion.
Page two of three, Board of Selectmen, June 22, 2004
GENERAL BUSINESS/BOARD DISCUSSION:
The Request for Proposal for the research on the unknown lots was approved. Lisa will proceed with posting.
The propane bid was edited to include service and maintenance. Lisa will proceed with the process.
Due to the absence of Selectman DeBold, the guidelines for the Discretionary Preservation Easements and the Hess Station zoning violation were tabled.
The committee to review the wetland ordinance has rescheduled their first meeting to Monday, June 28, 2004, at 7:00pm in the conference room of the Grange.
The minutes of June 16, 2004 were approved as written.
Mail and e-mail were reviewed.
Being no further business, the Chairman adjourned the meeting at 10:15pm.
Respectfully submitted,
Lisa Stevens
Administrator
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Chairman Colbert
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Richard DeBold
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Stephen MacCleery
APPROVED AS WRITTEN 6/29/2004
Page three of three, Board of Selectmen, June 22, 2004
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